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Program Coordinator

Orlando, Florida, United States of America
Closing date
27 February 2022
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Job Description:

Saab, Inc., in Orlando, FL, due to a new contract win, has a career opportunity for a dynamic, self-motivated, organized individual who possesses strong administrative and clerical skills as a Program Coordinator to serve in support of the Training and Simulation Business Area. You will be joining a dynamic team supporting United States Marine Corps and US Army training with a focus on the Live Training Domain.

Responsibilities Include:

  • Program Coordination
    • Responsible for providing administrative support leading to the successful planning and completion of Saab, Inc. Training and Simulation programs. Primarily performs administrative duties for the individuals in a Program team to ensure the quality and timeliness of program objectives and deliverables.

    • Assists with program management by providing administrative and support services for existing programs with customers. Assist in the development of costs and the submission of contract change proposals as assigned. 

    • Assist with material cost management and forecasting, including the submission of material requests to purchasing as necessary; payment and reconciliation of vendor and subcontractor invoices; assistance with program schedule development and maintenance; assistance with collecting and reporting project status items.

    • Assist in the preparation of delivery requests for documentation and software deliveries to both customers and internal teams as necessary.  May participate in program/design reviews.

    • May be assigned to various functional areas or programs across the company including Administrative Support, Human Resources, Contracts, Security, Publications Support, Reception, and other duties as assigned;
  • Administrative Support
    • Provides administrative and clerical support to relieve department managers or staff of administrative details. Requires flexibility, excellent interpersonal skills and project coordination experience.

    • Effectively communicates with all levels of internal management and staff as well as outside clients and vendors. Familiar with military protocol.

    • Contacts company personnel at all organizational levels to gather information to prepare and edit documents including memos, emails, reports and instructional documents.

    • Work is generally of a critical or confidential nature. Progression may require specialization in a functional area or program based on assignment; 

  • Reception/Security
    • Primarily receives and directs visitors, employment applicants, salespersons and customers to appropriate locations and parties. Typically operates a single position telephone system.

    • Maintains a visitors’ log and issues badges when necessary. Notifies personnel of visitor arrival.

    • Performs clerical work such as word processing. Will use company intranet and other computer-based systems. Additional duties may include sorting, creating and maintaining filing systems, both electronic and physical, mail distribution and completing special clerical projects.

    • Coordinates snacks and working lunches to include purchasing and filing for reimbursement, acquires office supplies and ensures inventory levels are maintained at appropriate levels.

Skills and Experience:

  • Bachelor’s degree in business administration or a related field

  • 3+ years of relevant experience in defense contracting, preferably in training

  • Expertise in Microsoft Office Suite including MS Word, Outlook, PowerPoint, Excel, and SharePoint

  • Adaptability

  • Self-motivation

  • Organizational skills

  • Close attention to detail and the ability to plan ahead

  • Ability to work under pressure 

  • Administrative and clerical skills

  • Interpersonal skills, including excellent written and verbal communication

Physical Requirements: 

  • Able to lift medium-weight items (up to 60 lbs)

  • Must be fully vaccinated for COVID-19 by the date of employment


  • 5-10% of time may include travel, both Domestic and International


  • Ability to gain and maintain a Secret clearance is desired

Citizenship Requirements:

Must be a U.S. citizen. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Pre-employment Screening Requirements:

As a condition of employment, candidates will be required to meet the following criteria: (i) pass a drug screen, (ii) complete a background check that will include, at a minimum, a criminal record check, and education and employment verification, and (iii) be fully vaccinated against the COVID-19 virus (unless granted an accommodation permitted by law and then in compliance with Saab’s requirements related to the accommodation, if any).


Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, business-casual atmosphere and comprehensive benefits:

  • Medical, vision and dental insurance for employees and dependents

  • Paid time off including: minimum of 3 weeks vacation, 5 floating holidays, 8 designated holidays, 3 weeks personal illness, bereavement, jury duty and disability

  • 401(k) with immediate vesting on employer match

  • Tuition assistance

  • Employee assistance programs

  • Employee stock purchase program with employer match

About Us:

Saab is a global defense and security company operating in the fields of air, land and naval defense, civil security and commercial aeronautics. We number approximately 17,000 employees and have operations on all continents. Technologically we are leaders in many areas, and one-fifth of our earnings are spent on research and development.

Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Equal Opportunity/ Affirmative Action employer. All qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.