Senior Assistant & Office Manager, Thailand
Your role
We are now looking for our new Senior Assistant & Office Manager for Saab’s Country Office Thailand, based in Bangkok. The role will be responsible for administrative support of the office, including office management duties as well as certain business development support activities. In addition, the role will be responsible for certain activities related to local events in Thailand.
The role requires a professional and discrete candidate who has the ability to identify and anticipate the administrative needs of the office and to work across organisations, projects and critical business opportunities in order to contribute to the success of Saab Thailand. The role will be reporting to the Head of Country Office Thailand as Line Manager.
Expectations:
The Senior Assistant & Office Manager, based at our Thailand office, will be responsible for administrative support, including office management as follows:
- Work directly with the Head of Country Office Thailand to support all aspects of the administration of the Thai office;
- Coordinate support staff efforts within Saab Thailand as needed, including managing office assistants and leased vehicles and drivers;
- Assist in marketing efforts and processes as required, including managing and/or supporting local events and trade shows, e.g., Defence and Security Expo; administrative tasks in relation to the Customer Relations Management (CRM) tool and management of local sponsorship arrangements;
- Translation work (English to Thai, and Thai to English) (both documentation and in business meetings);
- Professionally undertake document management processes, including the handling of confidential and non-routine information;
- Handle facility management, office supplies management; and printing, mail and courier services for the office;
- Serve as a primary point of contact and coordination between the Thai office and various corporate functions, such as (but not limited to) finance, security, and business support functions;
- Oversee and drive compliance with occupational health and safety requirements for the office, including by way of incident monitoring and reporting, periodic inspections and identification of hazards;
- Provide travel support for Saab staff and visitors (BA/BU) (hotels, transport etc)
- Support the Head of Country Office Thailand with business intelligence gathering related to Saab’s business in Thailand, with focus on politics and Armed Forces;
- Support Saab’s expatriates with Visa and Work Permit administration, driving license and other administrative routines;
- Support visiting Saab employees with Visa administration;
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Your skills and experience
- Relevant academic education and/or relevant work experience (at least three to five years’ prior experience in supporting a senior manager or team)
- Well-organized with the ability to handle and prioritise multiple competing tasks at once
- Demonstrable project management skills
- Excellent communication skills
- Good judgement and high integrity
- Autonomy and ability to take initiative, an ability to tackle new projects and ideas
- Service-minded and structured
- Ability to adapt to different situations, including the ability to interact with high-level officials and executives
- A comprehensive understanding of the local business environment of Thailand with Defence or government procurement experience a distinct advantage;
- Knowledge about import process and procedures into Thailand is an advantage.
- Highly proficient in spoken and written Thai and English language. Swedish language is a plus.
- Computer skills, with focus on MS Word, Excel, Power Point and also CRM tools
What you will be part of:
County Office Thailand is part of Saab’s Region Asia and one part of Saab’s Global Business Development organization. The Head Office for Region Asia is situated in Singapore. Region Asia has six Country Offices. The six Country Offices are Singapore, India, Philippines, Japan, South Korea and Thailand.
Country Office Thailand has its main office in Bangkok, where it was established over 20 years ago and since then we have delivered multiple solution from the Gripen fighter to extensive installed base for the Royal Thai Navy, Royal Thai Army and other civil organizations. The office in Bangkok will be the location for this position.
Applications will be assessed continuously.
This position requires that you will be approved in a security vetting process. A Personal Security Clearance (PSC) is required to fulfil the tasks for the role. If you don’t have a PSC already, the procedure for PSC application will start shortly after start of your employment.
Saab is a global defence and security company in the fields of air, land and naval defence, civil security and commercial aeronautics. We number more than 21’000 employees worldwide and we have operations on all continents. Technologically we are leaders in many areas, and one fourth of our earnings are spent on research and development. If you aspire to help create and innovate whilst developing yourself in a challenging team setting, Saab may well have the perfect conditions for you to grow. We pride ourselves on a nurturing environment, where everyone is different yet we share the same goal – to help protect people.
Does this sound interesting? Go to https://www.saab.com/career/job-opportunities and send your application details to us today.