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Saab Global
Installation in HQ

Proposal Coordinator

East Syracuse, New York, United States of America
Closing date: 30 September 2024

Job Description:

Saab, Inc. is hiring a Proposal Coordinator that will be responsible for providing support, guidance, and expertise in preparation of complex proposals and related customer submissions for US Department of Defense (DoD), and other various agencies.

The location of this position is flexible; the successful candidate must have the ability to work remotely, or hybrid from our Syracuse, NY office.

On a daily basis, working with capture and proposal managers, you will be responsible for effectively coordinating and administering proposal team activities using corporate processes/tools within budget and time constraints; editing/writing; formatting of proposal documents; and developing corporate proposal library content, including original proposal images.

Responsibilities of this role include, but are not limited to:

  • Supporting proposals and business development initiatives in response to data calls, requests for information, requests for proposals (RFP), white papers, and market surveys.

  • Working with a capture and proposal manager, initiating and executing key proposal meetings and reviews including kick-offs, daily stand-ups, color teams, and lessons learned.

  • Analyzing RFP requirements, preparing compliance/capabilities matrices, milestone schedules, proposal template/annotated draft and outlines for proposal volumes, and cross-references matrices to meet proposal requirements.

  • Entering and monitoring proposal status data in our tracking tool, during all stages of proposal development.

  • Identifying and creating data calls and / or matrices needed for subcontractor teammates to meet RFP requirements, coordinating submission with supply chain.

  • Routinely developing corporate proposal library content including boilerplate, resumes, and past performance for use in proposals, data calls, RFI responses, proposal images, and other deliverables; and

  • Communicating progress with internal clients in a professional and timely manner.

  • Providing guidance to internal proposal team members new to Saab’s Win Business Capture – Proposal Process, which may include program managers, technical subject matter experts, and functional leads.

Compensation Range: $61,600-$75,500

The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education/training.

Skills and Experience:

  • Bachelor's degree in a related discipline, such as marketing, writing/journalism, or communications and/or technical communications, is required.

  • 1+ years of business experience with a significant portion directly related to proposal development and project management.

  • Experience with DoD RFPs, or other federal government agencies.

  • Strong focus on analyzing and understanding RFP requirements and preparing documentation and proposal plans for kick-off meetings shortly after RFP release.

  • The ability to translate written content into tables and images using MS Office 365 applications.

  • The ability to work in a fast-paced team environment.

  • Self-motivated, creative, and focused on quality execution - managing projects and resources from beginning to end; overcoming obstacles as needed to meet or exceed all deadlines; checking in with proposal manager, supervisor and stakeholders to give progress updates.

  • Experience with the Shipley Win Business (capture and proposal) process a plus.

  • Proficient in Microsoft (MS)® Word®, MS Excel®, MS PowerPoint®, and MS SharePoint®.

  • Occasional travel may be required.

  • Ability to secure a security clearance.

Citizenship Requirements:

Must be a U.S. citizen. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Drug-Free Workplaces:

Saab is a federal government contractor and adheres to policies and programs necessary for sustaining drug-free workplaces. As a condition of employment, candidates will be required to pass a pre-employment drug screen.


Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, business-casual atmosphere and comprehensive benefits:

  • Medical, vision and dental insurance for employees and dependents

  • Paid time off including: minimum of 3 weeks vacation, 5 floating holidays, 8 designated holidays, parental leave, personal illness, bereavement, jury duty, long-term and short-term disability

  • 401(k) with immediate vesting on employer match

  • Tuition assistance

  • Student loan assistance

  • Wellness account, subscription and employee assistance programs

  • Employee stock purchase program with employer match

About Us:

Saab is a leading defense and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 19,000 talented people, Saab constantly pushes the boundaries of technology to create a safer, more sustainable and more equitable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners. Headquartered in Syracuse, New York, the company has business units and local employees in eight U.S. locations.

Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Equal Opportunity/ Affirmative Action employer. All qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.