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Your role
As administrative assistant to our team based in Solna/Järfälla, you’ll play an essential role in supporting the management team and all who work within the departments Portfolio and 9LV Product, Marketing and Sales and Strategy. You’ll be the go-to person for a range of administrative tasks that keep our operations running smoothly. From organizing meetings and conferences to personnel admin, office supply orders, and maintaining a positive work environment, your contributions will be crucial to our success. You will also collaborate with all other assistants within the business unit. Over time, we expect you to learn about our operations and business and be able to take on more and more qualified tasks.
What You’ll Be Doing
- Coordinating meetings, conferences, and travel arrangements for the team.
- Managing team calendars and keeping track of key appointments, deadlines and reminders for the team.
- Ordering office supplies and other equipment needed by the team
- Handling emails and calls by redirecting them appropriately and communicating important messages to the team.
- Organizing files and documents, ensuring easy access to important information
- Documenting meetings and following up on action items
- Organizing team events
- Assist with onboarding of new employees
- Maintaining an organized and efficient work environment
Your profile
We’re looking for someone who is highly organized with a keen eye for details. You should thrive in a fast-paced, ever-changing environment and be quick to learn new tools and systems. Communication is key, so you’ll need to be comfortable interacting in both Swedish and English, and be able to express yourself clearly, both in writing and verbally. You should be just as comfortable taking the initiative on tasks independently as you are collaborating with others to get things done as a team.
- You have at least one year of experience working in an administrative role
- You are proficient in using various administrative tools and a quick learner
- Previous experience collaborating with or providing support to Sales, Strategy, or Product Management departments is an advantage
You will bring a proactive attitude and the desire to learn and grow within your role. If you’re ready to make an impact, we’d love to hear from you!
This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.
What you will be part of
Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.
Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here
Your primary workplace will be our new office in Solna Strand, but you will also be required to work onsite at our office in Järfälla occasionally.