Introduction
Saab UK is part of Scandinavia’s largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.
As part of the global entity Saab AB, Saab UK combines the innovative spirit of a start-up with the resources and expertise of a larger corporation. Globally, Saab employs over 24,000 people, with operations on every continent. Our partnerships with UK customers and industry mean we are able to deliver innovative solutions to complex challenges, anticipating the threats of tomorrow. We invest 23% of our annual revenue into research and development, collaborating with a range of partners including industry and academia.
Saab is a company that offers our employees plenty of opportunities for growth and advancement. We embrace diversity and are committed to providing a workplace where individuals can thrive professionally, paving the way for future progression. We also recognise the need for a healthy work-life balance to ensure our staff have the chance to live a fulfilling life beyond the workplace.
The Role:
This role will be reporting to the Chief Operating Officer.
We are looking for a Board Executive Assistant to play a key role in supporting our leadership team, ensuring the smooth running of key operations and day-to-day priorities running smoothly from our Head office in the heart of London.
You will be responsible for providing high level administrative and organisation support to the functional leads within the Senior Leadership Team to ensure smooth and efficient office operations and effective communications within the wider Saab organisation.
This will include a range of day-to-day tasks from managing calendars and travel arrangements to preparing reports and co-ordinating meetings, ensuring compliance with company policies. The position will also deputise for our London Office Manager.
Key Responsibilities:
- Schedule and organise meetings, diaries, appointments, and travel arrangements, assist with expense claims.
- Prepare and process documents, reports, and presentations.
- Maintain and update office files and records.
- Handle general inquiries and provide exceptional customer service to both internal and external stakeholders.
- Manage daily administrative tasks including responding to emails and handling incoming post.
- Maintain confidentiality and adhere to company policies.
- Monitor and manage security access control systems, ensuring only authorized personnel can access restricted areas.
- Order and maintain office supplies and equipment.
- Assist with event coordination and office-wide initiatives.
- Cover for reception and related duties when office co-ordinator is out of the office.
- May include occasional out of office hours work.
- Other reasonable duties, to help develop your experience and cover unplanned requirements
Requirements:
- We prioritise a can-do attitude and positive nature and are also looking for:
- Experience working within a regulated industry (e.g. Oil and Gas, Phama, Defence, Marine, Aviation etc)
- Proven experience as a PA/Admin Assistant.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle multiple tasks simultaneously.
- Attention to detail and problem-solving skills.
- Ability to handle sensitive and confidential information.
- Strong attention to detail and ability to identify potential security threats.