BUSINESS SUPPORT OFFICER
The role
The Business Support Officer will provide effective administrative support to Saab’s business units with a focus on Reception. As a member of the Business Support team, the Business Support Officer will also be required to work collaboratively with other Business Support Officers and Department Coordinators to ensure the provision of effective administrative support across all business units. The Business Support Officer will also be required to work closely with the Security Operations and Facilities teams to maintain the integrity of Saab’s facilities.
Further, the successful candidate will:
- Manage Reception area and assist the business to ensure that only authorised individuals are present in the office premises.
- Act as first point of contact for various internal and external queries (in-person, via phone & email).
- Report security incidents, breaches and task outcomes to Business Support Leadership team.
- Effectively and efficiently fulfill service requests ensuring high levels of customer satisfaction (internal) and answer employee queries and guide them to relevant POC, Confluence Wiki, or intranet page.
- Process uniform and PPE orders and employee exits
- Manage various scheduling and invoicing of Employee Services and other staff gifts.
- Work in collaboration with other Department Coordinators and Business Support Officers to provide administrative support across all business units.
- Manage confidential and sensitive documentation/information with appropriate discretion.
- Provide escort assistance for visitors and/or contractors attending site
- Monitor and maintain company stationery supplies.
- Generate purchase requisitions using IFS software.
- Maintain intranet pages and SharePoint.
About you
Your skills and experience will include:
- Ability to adapt to changing priorities, tasks and requirements (essential).
- Ability to work with minimal supervision.
- Knowledge of administrative practices and procedures for maintaining quality and efficient administrative support (essential).
- Strong internal and external customer ensuring high levels of customer satisfaction (essential).
- Highly developed organisational and time management skills including the ability to develop and maintain comprehensive administrative systems of work (essential)
- The ability to work under pressure, including the ability to make judgements about competing priorities to meet deadlines (essential).
- Demonstrated high-level proficiency in using the Microsoft Office suite of products including Outlook.Excel, Word and PowerPoint (essential).
- Ability to manage and coordinate a range of tasks with limited supervision (essential).
- Ability to work under pressure to tight deadlines while maintaining attention to detail
- Ability to work co-operatively within a team environment and to build rapport with people from all levels of both the company and from the Defence environment
- Excellent demonstrated MS Office experience, including Word, Excel, Outlook and PowerPoint.
- Demonstrated knowledge of internet and intranet and overall high level of IT user skills
This is a 2-year Fixed Term Full time role.
At Saab Australia, we believe in the power of diverse perspectives. We are an equal opportunity employer and welcome applications from all backgrounds. For this opportunity we encourage applications from spouses of serving ADF members, individuals from First Nations background, and those looking to start their career as a Business Administration trainee.”
As a defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance or have the ability to gain one.
About us
Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges.
From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.
Apply today to join our crew and deliver solutions with purpose!
Culture and benefits
We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.
By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.
As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:
- 6 weeks paid leave each year
- 14% superannuation
- Free Income Protection Insurance
- Flexible working options
- Access to the Saab shares matching scheme
- Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners
For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life
Applications
Click ‘Apply’ to submit your CV and cover letter in support of your application. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.
By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to: reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration.
Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.
Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families.