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Office Manager

Location
Wiltshire, United Kingdom of Great Britain and Northern Ireland
Closing date
6 July 2022
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We are looking for a Operations Support Supervisor and office Manager to join our Ops UK team in Training Services

At Saab, we constantly look ahead and push the boundaries of what is technically possible. We collaborate with colleagues around the world all of whom share our challenge – to make the world a safer place.

What you will be a part of

Saab is a global defence and security company operating in the fields of air, land and naval defence, civil security and commercial aeronautics. We number + 18,000 employees and have operations on all continents. Technologically we are leaders in many areas, and one-fifth of our earnings are spent on research and development.

Training & Simulation develops and manufactures training systems mainly for military users. Our offer is wide ranging and includes the provision of world leading laser simulators for live training, force on target applications, virtual simulation capabilities and training services. Training & Simulation operates globally with 670 employees in twelve different countries.

Saab is also a company with opportunities. A company where we see diversity as an asset and where you have both considerable responsibility and good opportunities for advancing in your career. But also a company that respects each person’s needs for a rewarding life beyond work.

If you aspire to help create and innovate whilst developing yourself in a challenging team setting, Saab may well have the perfect conditions for you to grow. We pride ourselves on a nurturing environment, where everyone is different yet we share the same goal – to help protect people.

Your future challenge

A good competency match between role demand and applicant is key. However, we believe that the best starting point is to ensure a strong commitment to our values. As an applicant, you don’t only need to know and understand our values, you need to share them. At Saab, HOW we do things is equally as important as WHAT we do.

Our focus on Drive, Expertise and Trust is evident in everything we do - from recruitment and training to leadership and individual value-driven goals for all employees.

Who you are today

Drive

For us, drive is about approach, attitude, courage and a positive outlook. We are looking for a person with a pro-active approach and someone who takes on full responsibility for their allocated tasks.

Expertise

Applicants for this role will need to demonstrate the following:

  • 5+ years of experience in admin support
  • Experience managing people and leading team
  • Experience with procurement of operations support equipment
  • Experience in Financing/Accounting
  • Intelligent and logical
  • Respectful of others
  • Trustworthy
  • Flexible of mind and able to adjust to changing situations
  • Able to set and maintain high standards
  • Ability to work on own initiative
  • Proficient in Microsoft Office – Word, Excel, PowerPoint and Outlook

Trust

  • We work hard to foster and encourage a high level of trust within our organization.
  • You need to be open, loyal and honest, trust your coworkers and honour agreements, decisions and processes.
  • This role requires you to be structured in your work and to be a strong team player.

About the job 

To provide comprehensive, effective and efficient coordination and administrative support within the Ops UK team in Training Services. The role will report to the Director Ops UK.

As an Office Manager, your responsibilities will be:

  • Facility Management
  • Meetings and conference room support
  • Ordering supplies
  • Visitors

As a Supervisor, you will be required to:

  • Team management - Managing the team of Operation Support Assistants in the delivery of the following tasks:
    • Field team clothing
    • Travel booking
    • Purchase Orders
    • Invoices, Company credit card, AMEX travel booking account, Year End financial reporting
    • Fuel Cards
    • Monthly manning hour report
    • Hire vehicles
    • Fleet vehicle
    • Drivers work instruction

A full job description will be provided for those brought forward to interview.

The position

This role is a permanent, full-time, local contract position based in Westbury.