Executive assistant
Want to influence the bigger picture? At Saab, you can realise amazing innovations that keep people and societies safe. Together, we can truly make an impact – and your part matters.
Your Role
Are you a structured, service-oriented, and solution-driven individual who enjoys working close to senior management? Do you want to be a central part of a dynamic and innovative company with opportunities for growth and development? Then the role of Executive Assistant to Head of Finance and Commercial in Business Area NAVAL, be the right opportunity for you.
As Executive Assistant, you will provide key support to the Head of Finance and Commercial and the management team. You will play an important role in creating structures, ensuring alignment, and enabling efficient ways of working across the organization. The role combines classic administrative responsibilities with a broader coordination and support function, where you will be involved in both ongoing activities and business-critical initiatives.
You will be responsible for coordinating meetings, calendars, and key management forums such as MBRs and reporting forums. You will prepare presentations, background material, and decision support, and ensure that reports and other key deliverables are available on time and of high quality. You will also follow-up actions and deadlines across the organization and act as a central coordination point, ensuring that information flows efficiently and that priorities are aligned.
In addition, you will organize management meetings, visits, conferences, and internal forums, while also supporting internal communication. The role includes managing multiple parallel activities and projects, as well as leading and supporting other administrators within the organization. You will handle sensitive information with discretion and contribute to creating a structured and well-functioning environment.
Your Profile
To succeed in this role, you are a proactive and structured individual with high integrity and a strong sense of ownership. You are comfortable working independently and have the ability to stay one step ahead, anticipating needs and ensuring that things move forward.
You are service-oriented but also confident in prioritizing and setting boundaries when required. You are comfortable handling confidential information and act with discretion at all times.
We believe you are a strong communicator who builds trust and collaborates effectively with both internal and external stakeholders. You are not afraid to take initiative, follow up, and drive progress, even without formal authority. In many ways, you act as an extension of the leadership team, helping to create structure, transparency, and momentum in the organization.
Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.
This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.
What you will be part of
Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.
Saab is a leading defense and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here