Organisation and reporting
In order to ensure that policies and regulations are implemented and followed, organisation and reporting structures are the foundation.
Saab’s board of directors has the ultimate responsibility for monitoring and evaluating the company’s ethics and compliance program. To ensure a well-functioning programme that meets evolving legal requirements and stakeholder expectations, an internal organisation with delegated tasks and authorities and clear reporting lines has been established.
Saab’s Ethics and Compliance Board (ECB) has the power to decide on Saab’s ethics and compliance programme, e.g. leads and draws up policies and guidelines for the business ethics work, makes decisions on ethical issues and follows up whistleblowing cases. ECB consists of three members of Saab’s Group Management, is led by Saab’s General Counsel and meets eight times per year.
At the operational level, Saab has two designated corporate functions, Ethics and Compliance and Market Network Management. Ethics and Compliance is responsible for monitoring, coordination and developing of relevant efforts to prevent corruption as well as provide expertise in this area. Market Network Management oversees the on-boarding of marketing consultants and other third parties.
Apart from the designated functions for anti-corruption work, Saab’s internal auditors review a number of randomly selected engagements every year to verify compliance with the process and ensure that the counterparty is acting in line with our values and contractual terms.
The Audit Committee evaluates the effectiveness of the anti-corruption work and gives annual assignments to ECB, Ethics and Compliance and the internal auditors to improve in specified areas.
Saab’s commitment to business ethical conduct is the responsibility of all employees and forms part of the annual individual performance assessment. Therefore, the delegation of tasks and responsibility goes beyond the functions. The top 150 senior managers annually certify that they will comply with the company’s Code of Conduct and supporting policies, and that they will hold their personnel to the same standard.